Finance & Operations Manager

Finance & Operations Manager

Job Title: Finance & Operations Manager

Reports to: Finance Director

Status: Full-time, Non-Exempt

Salary: $27-$31

Location: Dena’ina Lands; Anchorage, Alaska: Office Based Position

Please apply on our Bamboo portal: https://alaskacenter.bamboohr.com/careers including submitting all requested materials. Please address how your qualifications match the job description and why you want to work for our organization in your cover letter. Position open until filled.

Position Overview:

The Alaska Center and The Alaska Center Education Fund seek an enthusiastic team player to fill our Finance & Operations Manager position. The Finance and Office Manager is responsible for administrative and general operations support for The Alaska Center, The Alaska Center Education Fund, Our Home Our Future, and varying fiscal sponsorships. The Finance & Operations Manager is the first point of contact for visitors, volunteers, partners, and supporters and is an important ambassador for all of our organizations. Under the guidance of the Finance Director, this position will complete multiple finance tasks, including accounts payable and payroll, implement office standards, organize electronic copy file locations, execute office protocols and standard operating procedures, equipment and supply procurement and inventory, assist with data entry and bookkeeping, and direct incoming communications to appropriate program staff, as needed. This is a full-time position working exclusively in the office in Anchorage, AK.

Organization Overview:

The Alaska Center envisions a thriving, just, and sustainable Alaska for future generations. We engage, empower, and elect Alaskans to stand up for clean air and water, healthy communities and a strong democracy. In partnership with our sister organization, The Alaska Center Education Fund, we achieve our vision through youth engagement and leadership development, community organizing and mobilization, and supporting leaders who champion our values. We are committed to supporting, centering, and working with Black, Indigenous, and People of Color, Working-Class and Low-Income people, Women, LGBTQIA2+ people, and Disabled people in addressing the many crises that impact us. We strongly encourage people with these identities or members of other marginalized communities to apply.

Primary Responsibilities:

This position will be a part of a 2-person Accounting Department. The Finance & Operations Manager will be an integral part of organizational fiscal stewardship.

Financial

• Log and process incoming donations and provide monthly batch reports
• Assist the Finance Director in tracking and maintaining organizations’ assets including inventory, depreciation schedules, and maintenance/replacement cycles
• Enter donations into EveryAction database, as needed
• Bookkeeping data entry as needed
• Work with the Finance Director on:
• Accounts Payable (weekly)
• Payroll (bi-weekly)
• Filing
• Bookkeeping advice report
• Support all financial needs of all organizations and sponsorships as assigned.
• Insurance renewals and management

Benefits Management

• Negotiate and administer benefits packages for all employees
• Support hiring processes (including working with external consultants) and prepare and update job descriptions, categories and salary bands.
• Establish and maintain all essential insurance coverage for both organizations.
• Provide risk-management insights
• Manage insurance claims, including Unemployment and Workers’ Compensation
• Complete and maintain insurance records and reports required by law
• Ensure compliance with personnel policies and state/federal labor laws
• Assist as needed to procure and administer benefit plans, including medical, dental, 401(k) retirement, and HSA Plan
• Ensure compliance with the Affordable Care Act (ACA) and ERISA regulations

Office Management

• Greet and direct visitors in a friendly and professional manner, in person, via phone, and electronically.
• Manage office cell phone as needed & monitor email (info@ and jobs@ email inboxes)
• Merchandise inventory: Manage inventory of t-shirts, sweatshirts, stickers, etc.
• Receive mail and distribute to responsible parties
• Execute general administrative support: meeting notes, file digitization, word processing, data entry, printing, mailing, errands, etc.
• Post job openings, receive and compile applications.
• Oversee cleanliness of reception area, mailroom, storage room, file room, conference room, and kitchen
• Manage office and kitchen supplies, merchandise, and inventory
• Support on administrative tasks for the Executive Directors and all staff retreats

Skills and Qualifications:

• QuickBooks experience required
• Excellent organizational and planning skills
• Strong communication skills for working with a team in different locations
• Experience with general office management as well as running a multi-line phone
• Intermediate to advanced proficiency in Microsoft Windows, MS Office Suite, and Google suite
• Ability to lift 25 pounds to stock the organization’s supplies
• Demonstrated ability to manage multiple projects and priorities, respond quickly and professionally, and flexibility to adapt to changing circumstances of dynamic organizations
• Possess demonstrated human resources experience, including knowledge of employment law (EEO, FLSA, DOL, DHR) and best practices
• 2 years of finance or related experience
• Skills and interest in supporting individuals in finding their voice, challenging themselves, and growing as leaders.
• Commitment to The Alaska Center and The Alaska Center Education Fund’s mission and values of equity, community, accountability, impact, and respect.

Salary, benefits, inclusion: Salary within range is dependent on experience, with a generous and competitive benefits package. All The Alaska Center staff have access to professional development opportunities, including training. The Alaska Center is an equal opportunity employer. Employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, gender identity or expression, pregnancy, sexual orientation, age, national origin, marital status, citizenship, disability, veteran status, or any other protected characteristic as established under law.

Job Type: Full-time

Pay: $27.00 – $33.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Education:

• High school or equivalent (Required)

Experience:

• Office management: 2 years (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Anchorage, AK 99501 (Required)

Work Location: In person